The current Form I-9 has a revision date of October 21, 2019. Please reference the date to ensure you are using the correct form for all new employees. It confirms the employee’s eligibility to work in the United States. As stated by the form, an employer cannot require employees to provide specific documents such as a driver’s license or a social security card; however, they can allow employees to submit a combination of these documents to prove their eligibility to work in the United States.
A reminder to all employers: Do not file Form I-9 with USCIS or U.S. Immigrations and Customs Enforcement (ICE).
It is also a good time to audit I-9 compliance regarding completion, storage, and retention requirements. To meet some compliance standards, you must:
- Have a completed Form I-9 on file for each person on your payroll who is required to complete the form.
- Keep and store Forms I-9 for three years after hire, or for one year after you terminate the employment, whichever is later.
- Make the forms available for inspection if requested by authorized U.S. government officials from the Department of Homeland Security, Department of Labor, or Department of Justice.
Failure to use the new Form I-9 could lead to civil and criminal penalties, and violations can cost a company upwards of $2,292 in fines per employee.
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